General information

1. Registration for the EMS Annual Meeting 2024 is secured via payment of the appropriate registration fee.
2. There is no waiving of registration fees except for scientists receiving support.
3. The fee for onsite participation includes participation in the onsite meeting as well as the Icebreaker and coffee breaks.
4. The fee for online participation includes the participation in the virtual part of the conference.
5. Please read our instructions for online registration as well as the terms and conditions.

In accordance with current EU sanctions, we will not accept any payment of EMS2024 registration, abstract processing, or other fees from Russian or Belarusian institutions or banks paid on behalf of researchers based at or affiliated with them.

Rates for onsite participation

Early registration rates provide three payment options: (a) by credit card, (b) PayPal, or (c) by bank transfer.
Standard registration rates are applied after the early registration deadline and until 1 September 2024, 23:59 CEST. Standard registration rates can only be paid online by credit card or PayPal.
Late registration rates are applied from 2 September 2024 until the end of the conference. Onsite payments are not possible. All registrations must be processed and paid via the online registration form.

On the name badge you will find a QR code which links to your profile. When participants scan the QR code on your badge, you can connect with each other and extend your network.

Rates for online participation

Early registration rates provide three payment options: (a) by credit card, (b) PayPal, or (c) by bank transfer.
Standard registration rates are applied after the early registration deadline and until the end of the conference.

Letter of invitation

Participants who need to receive an official letter of invitation in order to obtain a visa, raise travel funds, or for administrative purposes should apply for this document by 15 August 2024 at the very latest by completing the conference registration (see blue button on the top of this page). Requests received later than this date may not be processed by the embassies.

This invitation is not a commitment on the part of the organizers to provide financial support. The organizer cannot provide or sign any EVE documents or guarantee letters. It should be understood that the organizers can only issue an invitation which includes the time of the EMS Annual Meeting 2024 plus the Saturdays and Sundays directly before and after the conference. A letter of invitation can only be provided for abstract authors and/or registered participants (paid conference registration). Letters for other persons, e.g. family members, cannot be issued.

Instructions for online registration

• Please ensure you have read and understood the cancellation policy on registration conditions as provided on the website.
• All information should be typed in upper and lower case (e.g. Jane Smith).
• Since the reverse-charge procedure is applied to registrations for pure online events, attendees from affiliations within EU countries must provide the valid VAT ID of their institution. Attendees from German affiliations are subject to German VAT taxation.
• You will have the opportunity to review and edit any registration details before the final stage of payment.
• 60 minutes is the maximum time allowance to complete the form before the system times out.
• The current versions of Firefox, Google Chrome, Safari, and Edge are the preferred platforms for use of the forms.

Terms and conditions

General

• Registration must be accompanied by payment. Otherwise, no access (onsite or online) is granted.
• Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
• Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
• Due to data protection regulations, bulk registrations for institute members are not possible.
• Registration for the conference implies the acceptance of the rules of conduct.
• Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
• Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early, standard, and late registration also applies in these cases.
• If you either pay for an onsite participation or online participation, but later need to change your registration type, please contact accounting@copernicus.org by requesting the change and stating your invoice number. You will receive a full refund of your paid fee and you have to register again at the rate that is valid at the time of your new registration. You can only change your registration type before last day of early registration (22 July 2024).

Cancellation policy

• Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings until 22 July 2024, 23:59 CEST. The cancellation fee is €50. A cancellation fee of €10 will be applied for a cancellation of a workshop registration.
• Cancellations after 22 July 2024 and no-shows are not eligible for a refund.
• There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at EMS2024 their contributions to sessions may be recorded by an official of the conference. This content may be distributed or published at the discretion of the European Meteorological Society. If you do not wish to be recorded, you are required to formally advise the EMS Secretariat in advance.